Finance & Operations Assistant

Job Details


City of London

Job Description

Finance & Operations Assistant

Salary: £28,000 – £35,000

Our client is looking for a Finance/Operations Assistant to join their team.

Some of the duties and responsibilities include:

  • Liaise between Finance Director (FD) and Head of Operations (Head of Operations) to ensure appropriate invoice/customs declaration/VAT payments are coordinated;
  • Liaise with SBRE-Paris shipments team to summarise shipments of units from Japan/China to Europe (in Excel), updating daily for information on payments/invoices/customs/VAT;
  • Raise Purchase Orders for review by FD/HoO;
  • Collect all invoices from suppliers and match to Purchase Orders, following up where discrepancies, reporting to the FD;
  • Participate in regular calls with the HQ team and the HoO;
  • Initial work in the first week will involve filing a large level of expense claims using SAP Concur, working with the FD;
  • Update inventory management tool as required;
  • Arrange the movement of units to London HQ and customer sites in the UK (working with transport firms, warehouse etc.);
  • Other ad-hoc operational/supply chain duties to assist HoO;
  • Other ad-hoc finance admin duties to help our VAT consultants and accountants – can involve gathering appropriate invoices and approvals.

Essential Requirements:

  • Strong MS Excel experience/knowledge;
  • Punctual, polite, and able to work autonomously.


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